Easy web and mobile timesheets that save time, cut costs and increase visibility.
Web and mobile timesheets made easy for everyone
Making timesheet entry easy for your staff and contractors is vital in order to capture accurate and timely information. iDocuments Time can be configured to capture time-based activity spent against your specified projects, clients, activities and tasks in a way that is not only simple, but also convenient for users and approvers, whether that is at their desk or on the move.
ADAPTABLE TIME CAPTURE
Timesheet data can be configured so that users are required to enter exactly what time was spent and to the level you require, for example by customer, project, job, activity and task.
Working patterns can be defined at company or user level to correspond with the roles and working hour policies for your organisation and include your defined analysis codes to capture related data.
Approval workflows allow you to define multiple timesheet authorization steps and rules.
MAKING IT EASY
Pre-defined working patterns ensure your users are presented with a timesheet that reflects their working week and the analysis you need to capture; pre-defined public and Company holidays are also auto pre-populated.
Time may be entered by start and end time or by hours worked and timesheets may be copied from one week to reduce duplication of effort.
Save time by setting up automated notifications to remind users when they need to complete timesheets.
MOBILE APP FOR TIMESHEET ENTRY AND APPROVAL
iDocuments mobile is the perfect companion to our browser based timesheet application. Because timesheets often need to be entered by users who are travelling or onsite, we have developed a simple to use timesheet entry app that makes time entry and approval as simple as possible for everyone.
INTEGRATION WITH THE IDOCUMENTS SUITE
iDocuments Timesheets integrates with the iDocuments suite of applications to deliver a complete management solution for time resourcing, costing, budgeting and billing.
Employee Self-service – Set-up and monitor working time rules by role within your organisation and record working hours for your employee records.
Projects – Capture time consumed against project for project management and resource analysis and project costing. Time, expenses and purchasing.
Expenses – Consolidate time and expense costs against your projects or customers to create invoices or costing information.
Scheduling – Schedule resources and pre-allocate spreadsheets.
Time-off - Any type of employee absence that has been approved through the system is automatically booked out in the employee’s iDocuments timesheet; making scheduling easier and more accurate and avoiding doubling up on timesheet entry.
CAPTURE TIME DATA TO ANALYSE TIME AND BUDGETS
iDocuments Timeheets provides comprehensive, simple to use time reporting and analysis. Authorised users can create reports to analyse time spend against budget, activity, task, user and any of your analysis set up for time capture. Reports data can also be exported to Microsoft Excel.
AUTOMATIC OVERDUE TIMESHEETS REPORT AND ALERTS
Automatic alerts and notifications are sent to users to remind them to submit their timesheets within the deadlines you set; reducing administration time chasing of late timesheets.
Details of overdue timesheets may be listed in iDocuments to guide approvers and timesheet administrators
Configure Timesheets, workflows and approvals in line with your policies. Timesheets provides a complete enables you to report time entered by user over specified date ranges, helping you to analyse compliance with contracts, policies and working regulations.
ERP AND FINANCIAL SYSTEM INTEGRATION
Integration is provided with all leading ERP and accounting systems including SAP Business One, Sage, Microsoft GP and Dynamics, Oracle Financials, SunSystems and Exchequer so the system can automatically post timesheet costing journals or billing information.
Automate integration with third-party Payroll or costing systems.