Drive purchasing efficiency, automate spend, improve visibility and compliance.
iDocuments purchasing delivers an efficient, easy-to-use solution for purchasing of services and non-stock items. The solution covers requisitions, purchase contracts, purchase orders and goods receipting processes.
Configure the purchasing solution with your own workflow rules and policies and integrate with your financial data for quick and simple implementation.
iDocuments purchasing may be implemented as a stand-alone solution, or integrated with any of the iDocuments suite of applications such as AP Invoice Automation, Purchasing Catalogue, Expenses and Workforce Management.
STREAMLINE YOUR PURCHASING PROCESS
Streamline and automate the process of requisitioning of services and non stock items.
COMPLY WITH PURCHASING POLICY AND AUDIT CONTROL
Configured to your process rules with comprehensive audit-trail to ensure organisational and legal compliance; reducing the risk of error and fraud.
AUTOMATE REAL-TIME BUDGET CHECKING
Real-time checking of purchase requests against budget, giving visibility of commitments and available budgets.
MANAGE APPROVED SUPPLIERS
Automate the process off approving new supplier requests.
APPROVE ON THE MOVE
Mobile notification, review, approval and rejection of documents by designated authorisers.
AUTOMATE PURCHASING CONTRACTS
Set up recurring purchase contracts such as maintenance, support and framework agreements. Apply duration, frequency and values to auto-generate purchase orders that for issue and posting.
SUPPLIER PURCHASING CATALOGUE
Create a searchable easy-to-use catalogue portal of the products you purchase, include product details together with quantity rules and agreed discounts. Catalogue purchases will follow your approval process and policies.
FULLY INTEGRATE WITH FINANCE
No need for a separate database, integrate with your financial system to work from your existing financial data.