iDocuments Purchasing

Streamline, automate and improve your purchase to pay process.

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Automate, streamline and simplify purchase to pay


iDocuments is a business ready fast to deploy solution that automates the purchase to pay process helping you to reduce errors, save time and improve control and visibility.

Seamless flow of information with your ERP cuts out manual keying and improves efficiency business wide.

iDocuments spend control solution incorporates purchase requisitions, orders, contracts, receipts, invoices, credit notes and supplier on-boarding.

Automate and streamline approvals

iDocuments ensures that the correct level of authority is applied to purchasing requests and contracts with full audit trail, history and transparency.

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Food & Beverages - the fastest growing Food & Drinks company in the UK.

"The benefits include the ease of the out of the box integration with our ERP (SAP Business One), how easy it was to mirror our spend authority matrix within iDocuments; it was replicated via Purchase Order and Purchase Invoice approval workflows and user could approve within the office or remotely via the mobile app."

System Accountant

Intelligent Spend control

Streamline and automate the process purchasing of services and non stock items.

  • Integration and seamless flow of information with your existing ERP

  • Flexible workflow engine to ensure correct authorizations are applied

  • Real-time budget checks and out of budget workflows

  • Business rules ensure compliance with your policies

  • Ensure on-contract spend and use of approved suppliers

  • Recurring purchase contracts such as maintenance, support and framework agreements. Apply a duration, frequency and values to auto-generate purchase orders for issue and posting to finance system

  • Simple to use PO wizard for user submission of requisitions and orders

  • Supplier onboarding, verification and portal

  • KPI analysis and reporting for real-time control and management information.

Ensure on-contract spend and use of approved suppliers

Create a searchable easy-to-use catalogue portal of the products you purchase, include product details together with quantity rules and agreed discounts. Catalogue purchases will follow your approval process and policies. More

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Accounts Payable Automation

iDocuments spend control solution links to iDocuments Accounts Payable Automation to provide a complete and comprehensive end to end procure to pay solution.


AP invoice automation speeds up invoice processing, improves spend control, provides more accurate data and better cash flow visibility. More