How much time and money would you save with fully automated AP invoice processing?

Cut out the paperwork: automate from receipt to posting

According to the Accounts Payable Association UK the average cost of processing an AP invoice for the majority of organisations is up to £8.60.  If you could cut out the paperwork and automate AP processing from invoice capture through to  posting to your finance system, how much would you save?

 

iDocuments AP invoice automation is easy to implement, instantly reducing the workload so your AP team can focus on the bigger picture.

Can you really afford not to?

 

iDocuments provides comprehensive, real-time visibility of commitments and accruals before
they happen for better cash flow visibility and more accurate and timely financial reporting.

 

Key Performance Indicator (KPI) analysis and reporting provides real time control and
management information to help you run your business more effectively.

Improve spend control

With faster invoice processing and a comprehensive real-time audit trail, you can improve
cycle times and compliance with supplier terms.
You may even be able negotiate
early settlement discounts, generating hard cash savings.

More efficient supplier management

Capture supplier invoices quickly and accurately; automatically extract key data with the iDocuments Capture Optical Character Recognition (OCR) engine: no hidden costs and no 'fee per document'.

Streamline, standardise and optimise invoice approval processes to your business rules
and workflows. 

Provide authorisers and budget holders with anytime and anywhere control and visibility
with iPhone and Android mobile apps.

Configure to your business rules

Sadlers Wells Theatre - the world's No.1 venue dedicated to international dance

“So far iDocuments is delivering on everything we wanted. People within the organisation are really happy with it and how it works. We are more aware of where the invoices are, the approval process is lot more streamlined, and we are already noticing there are a lot less paybacks.”

INVOICE AUTOMATION PROCESS

CAPTURE - purchase invoices 

  • Invoice Values

  • Goods Receipt Notes

  • Supplier Payment Terms

  • Contracts

  • Tax Rates

  • Currencies

  • GL Codes

  • Analysis Codes

  • Capture invoices quickly and accurately with the iDocuments Capture Optical Character Recognition (OCR) engine to extract key data:
    - Receive electronic invoices directly from suppliers into iDocuments ready for processing.
    - Automatically capture the date AP invoices are received for accurate process reporting.

     

  • Validate data to avoid duplication of invoices and duplicate payments.
     

  • E-Invoicing option – automatically integrate your suppliers’ EDI or XML format invoice data with your ERP Accounts Payable.

PROCESS - automated 3-way match

  • Straight through processing using powerful rules engine.

  • Automatic 3-way matching

  • Process purchase order, non-purchase order and recurring invoices.

  • Exception handling – out of budget, tolerance rules and exception workflows.

  • No purchase order ‘Trace Invoice’ function.

  • Regional and local variations – such as tax rates, date formats, currencies and character sets.

  • Credit notes.

  • Real-time budget checking.

  • Incorporate workforce expense and credit card reimbursement.

APPROVE - powerful approval workflow engine

  • Flexible workflow engine with audit trail of invoice process events.

  • Automated exception and ‘no purchase order’ workflow approvals.

  • Approve anywhere - our simple to use mobile app allows approvers to authorise invoice anytime and anywhere.

INTEGRATE - with finance and business systems

  • Real-time integration with ERP and accounting systems ‘out-of-the-box’ removes the need for duplicate data entry. Integrated invoice posting ensures your payments are timely and process compliant; reducing the risk of error and fraud.  
     

  • Cash flow visibility - gain better budgetary control with real-time visibility of commitments and accruals providing your business with more timely and accurate financial reporting.
     

  • Squeeze the most from existing systems - In many organisations, the cost of software licenses limits ERP access to a small minority of the organisation, with many employees and staff having no regular or direct access. iDocuments solves this problem by extending the reach and capability of your existing ERP by providing affordable, easy-to-use, web-based access to 90%+ of employees.

MEASURE - analyse and report

  • Improve financial reporting, budgeting, planning, forecasting, reporting and analysis with more accurate and timely information.

  • A library of predefined reports and key metrics offer a comprehensive view into spending for more informed decision-making and increased ability to manage cash flow.

  • Accounts Payable Key Performance Indicator (KPI) reports identify and pinpoint performance and operational bottlenecks.

  • Comprehensive audit trail

  • Visibility of spend before it happens - real-time payment status and accruals

  • Supplier portal – suppliers can self-serve data on invoice payment status

iDocuments integrates with a wide range of ERP and accounting systems to remove the need for duplicate data entry. Pre-built connectors ensure that iDocuments works with any of the following:

SAP Business One

Infor SunSystems

Sage

Oracle Financials

Microsoft Dynamics

Exchequer

We can easily add more if the financial system you use isn't on this list.

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  info@synantix.com   T: 01252 560100