Automated employee expense management; convenient and accurate expense capture made simple for everyone in your organisation.

iDocuments Expenses is an easy to use web-based expense management solution that enables expense claim expense claims to be created, submitted, stored, reviewed, approved, and audited online using one complete solution.


The system uses intelligent pop ups for items such as mileage, entertainment or subsistence claims. When created the system will automatically calculate the amounts to be reimbursed, whilst storing key auditable information.  Making easy for the user to submit and the finance team to approve.


Intelligent approval workflows mean that each expense claim is routed to the correct budget holder or authorizer for approval with email alerts built in.


iDocuments Expenses also produces audit reports, ensuring compliance and provides valuable real time web-based business intelligence to help organisations to minimise its overall spend. Documents Expenses can be stand alone or can integrate with your existing back-office finance system meaning no re-keying of data. 

Integrated Expenses applications


Implement expense policy controls and reduce expense administration.


Create, authorise or reject expense claims on your mobile device online or offline.

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